As Described in the Travel Services Agreement
Before Key to Fun Vacations LLC ("Key to Fun Vacations" and/or “Travel Agency” and/or “Agency” and/or "we/us/our") finalizes arrangements for your trip and you (the “Client” and/or "traveler" and/or "you/your") submit payment to secure your deposit, Travel Agency requires that you sign a Travel Services Agreement (“Agreement”). This Agreement, the specifics of which are outlined below, is made between Key to Fun Vacations LLC, whose registered office is at 8958 W State Road 84 #188, Davie, FL 33324; and the Client. Your electronic signature will signify your agreement with the following terms and conditions, effective date signed and submitted.
This Agreement applies to all booking components of the trip, such as transportation, lodging, and excursions. By using our services, you affirm that you are at least 18 years of age and have the legal capacity to enter into this Agreement. You hereby agree to the terms and conditions on behalf of yourself and all members of your travel party ("travelers" and/or "traveling party" and/or "each traveler"). You represent and warrant that you are legally authorized to act on their behalf, that you informed them of these terms, and that you have obtained all required consents.
1. Scope of Services: The Travel Agency specializes in researching, recommending, and booking travel arrangements with verified suppliers on the client's behalf. This includes:
Making Bookings: Securing reservations for hotels, tours, transportation, and other travel components through verified suppliers.
Payment Processing: Applying payments on the client's behalf to suppliers as authorized.
Price Monitoring: Monitoring prices of booked travel components.
Travel Planning: Providing destination-specific guides, recommendations, customized itineraries via a digital app, and recommended packing lists.
Timely Communication: Sending reminders of important deadlines.
The Travel Agency does not provide the following services:
Flight-only bookings.
Booking trip components not offered by a travel supplier.
Application for travel documentation (e.g., passports or visas).
Checking in to flights, hotels, cruises, or other destinations on the client’s behalf.
Legal documentation assistance.
Interpretation or explanation of travel insurance policies.
Any actions that are restricted by law or require the client to perform personally.
2. Agent for Suppliers: The Travel Agency acts as a sales agent for any airline, hotel, car-rental company, tour operator, cruise line, or other service provider (“Supplier[s]”) named in Client’s itinerary or confirmation. Travel Agency, therefore, shall not be responsible for breach of contract, failure to comply with any laws such as the Americans with Disabilities Act (ADA), or any intentional or negligent actions or omissions on the part of such Suppliers, which result in any loss, damage, delay, inconvenience, or injury to Client’s or members of Client’s travel party. Travel Agency will notify the Client of any Suppliers used before a booking is made.
The Travel Agency exercises care in selecting reputable Suppliers; however, the Agency cannot guarantee their performance. Travel Agency is not responsible for the acts or omissions of the Suppliers or their failure to adhere to their own schedules, provide services or refunds, financial default, or failure to honor future trip credits. Travel Agency has no special knowledge regarding the financial condition of the Suppliers and no liability for recommending a trip credit in lieu of a refund. It is the Client's responsibility to review the Suppliers' terms and conditions prior to approving any quotes or proposals and before a booking is made. Client's approval of Suppliers' terms and conditions constitutes approval on behalf of all members of the travel party for which the bookings are made.
Client acknowledges that the Agency does not act as the Merchant of Record for any Supplier, including airlines.
3. Accuracy and Disclaimers: Quoted prices and availability are subject to change and cannot be guaranteed. No quotes are considered final until the Travel Agency receives written confirmation from the Supplier(s) and full payment has been processed and accepted by the Supplier(s). The Travel Agency will note special requests such as bed configurations or adjacent rooms on your booking. However, these requests are not guaranteed and are at the sole discretion of the Supplier based on availability at the time of check-in.
The Client is responsible for carefully reviewing all booking confirmations and itineraries provided by the Travel Agency and notifying the Agency of any discrepancies immediately. The Client is also responsible for reconfirming all flight times, departure dates, and other key travel details directly with the Suppliers at least 24-72 hours before the start of their trip. The Travel Agency is not responsible for any changes made by the Supplier after the booking has been confirmed. The Travel Agency may provide the official website and/or contact information of a Supplier upon request.
4. Release of Liability and Assumption of Risk: The Travel Agency acts as an intermediary and shall not be liable for any loss, damage, or delay caused by a Force Majeure event, which includes but is not limited to, acts of God, war, terrorism, civil unrest, labor strikes, mechanical or construction failures, pandemics, natural disasters, or any other event beyond the Travel Agency's reasonable control. The Travel Agency has no special knowledge of dangers during travel or at specific destinations.
The Client understands and voluntarily assumes the risks, both known and unknown, associated with the trip or activities.
For information concerning possible dangers, health conditions, and travel restrictions, the Client is advised to consult all relevant government and health authority resources, including the U.S. Department of State travel website at www.travel.state.gov and the Centers for Disease Control and Prevention (CDC) at www.cdc.gov/travel. The Client's personal decision to travel is with full knowledge of current travel recommendations and travel restrictions with regards to the risks of physical harm, including communicable diseases.
THE CLIENT HEREBY EXPRESSLY ASSUMES ALL OF THESE RISKS AND DANGERS, AND THE CLIENT HEREBY EXPRESSLY AGREES TO FOREVER RELEASE, DISCHARGE, COVENANT NOT TO SUE, AND HOLD HARMLESS THE TRAVEL AGENCY, AND ITS AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, ASSOCIATES, AFFILIATED COMPANIES, GUIDES, GROUP LEADERS, AND SUBCONTRACTORS AGAINST ANY AND ALL LIABILITY, ACTIONS, CAUSES OF ACTIONS, SUITS, CLAIMS, AND DEMANDS OF ANY AND EVERY KIND AND NATURE WHATSOEVER WHICH THE CLIENT NOW HAS OR WHICH MAY HEREAFTER ARISE OUT OF OR IN CONNECTION WITH THESE RISKS AND DANGERS.
5. Insurance: By embarking upon travel, the Client voluntarily assumes all risks involved in such travel, whether expected or unexpected, including, but not limited to, financial defaults of suppliers, travel industry bankruptcies, natural disasters, health emergencies, and other disruptions beyond the agency's control. The Client is strongly advised to obtain appropriate travel insurance coverage against these risks. The Travel Agency can provide information regarding travel insurance.
The Travel Agency is not an insurance provider and does not provide financial or legal advice regarding insurance coverage. The information provided by the Travel Agency is for informational purposes only. The Client is solely responsible for reading the terms of any proposed travel insurance policy and understanding its coverage and limitations. No representation or description of the insurance made by the Travel Agency constitutes a binding assurance or promise about the insurance. The Client agrees to hold the Travel Agency harmless for their election not to purchase travel insurance or for any denial of a claim by a travel insurer.
Clients who decline travel insurance acknowledge and assume all associated risks, including the potential for loss of payments or non-refundable costs. Such clients may be required to sign a separate Travel Insurance Waiver to finalize their booking, thereby confirming their decision to proceed without coverage and releasing the Travel Agency from any liability related to such decision.
6. Travel Documentation and Entry/Exit Requirements: The Client assumes full and complete responsibility for checking and verifying all necessary travel documentation, including but not limited to, passports, visas, vaccination records, and any other entry/exit requirements for each destination and connecting points. This also includes verifying all conditions related to health, safety, security, political stability, and civil unrest at such destinations.
The Travel Agency provides general guidance and recommendations for informational purposes only. The Client is ultimately responsible for ensuring they meet all official and up-to-date requirements for their travel. For example, many countries require a traveler's passport to be valid for at least six months after their date of entry. Some countries may also have restrictions for persons with criminal convictions or for minors traveling without both parents' consent. The Travel Agency is not liable for any issues arising from the Client's failure to meet these requirements.
For the most up-to-date requirements, travelers are advised to check with the relevant embassies, consulates, or government websites. U.S. travelers can refer to the U.S. Department of State travel website (www.travel.state.gov) for international travel and the U.S. Department of Transportation (DOT) and U.S. Transportation Security Administration (TSA) official websites for current domestic travel guidelines.
7. Fees and Pricing: Key to Fun Vacations LLC is an Independent Agent of WorldVia Travel Network (Fla. Seller of Travel Reg. No. ST36257) and operates under the host agency’s Seller of Travel licenses as required by law. Key to Fun Vacations LLC is registered as an independent sales agent with the State of Florida as a Seller of Travel Registration NO. TI107376.
The Travel Agency does not charge any service or booking fees. All invoices provided will reflect the pricing of the Supplier(s). However, Client acknowledges that suppliers may impose their own cancellation, change, or rebooking fees, which are separate from any fees charged by the Travel Agency.
The Client acknowledges that travel arrangements, including but not limited to those involving airline and cruise components, are subject to supplemental price increases imposed by the Supplier and/or government, even after a booking is confirmed. The Client hereby consents to any such price increases and authorizes their credit card to be used for them. Suppliers have their own contracts covering cancellation penalties and other terms and conditions, and the Client may be bound by those contracts regardless of whether they receive notice of their terms.
Pricing for components may be reflected as a total amount for all travelers or individually. In instances where a Supplier may group travel parties together (e.g., transfers and excursions), the Client identified as the main point of contact ("Main Contact") will be responsible for submitting payment on behalf of all travelers for whom a booking is made. The Main Contact's approval of a booking constitutes their agreement to be financially liable for the entire group's payment.
The Client acknowledges that currency exchange rates may vary, potentially affecting the final cost of a booking upon payment. The Travel Agency bears no responsibility for surcharges or foreign transaction fees imposed by the Client's financial institution.
8. Payment: New Clients must submit all necessary booking documentation and a signed Credit Card Authorization Form at least 30 days in advance of their start travel date. The Credit Card Authorization Form serves as the Client's written instruction and consent for the Travel Agency to submit payment on their behalf to the specified Supplier(s). After receiving the necessary documentation and confirming availability, the Travel Agency will submit the authorized payment details directly to the Supplier(s) on the Client's behalf.
The Travel Agency does not hold any Client funds. All payments are made directly to Suppliers as authorized by the Client. If more than one Supplier is used, the Client's credit card may be charged in multiple transactions as needed to place the bookings but will not exceed the total amount authorized. If the price of a component has increased, the Client must submit a new Credit Card Authorization Form with the updated amount to authorize the Travel Agency to book said component. The Client may submit a single Credit Card Authorization Form for multiple bookings, provided the total amount authorized and the purposes of said amount are clearly stated.
The credit card holder used for the purpose of booking the trip must be a member of the travel party.
The Client is responsible for providing payment information by the final payment date as noted in the Suppliers' invoices. Failure to meet these deadlines will result in the automatic cancellation of the booking by the Supplier, and the Client will be subject to all applicable cancellation penalties, including the potential loss of all payments made to date. The Travel Agency will notify the Client of a payment deadline, but it is the Client's sole responsibility to provide payment information by said deadline. The Client may elect to make additional or early payments towards a balance when applicable, according to the terms set by the Supplier(s), and must submit a new Credit Card Authorization form for each payment.
If the Suppliers do not provide the services agreed upon, the Client’s only recourse is against the Suppliers directly. The Client agrees not to initiate a chargeback against the Travel Agency for any dispute with a Supplier or for services not rendered by a Supplier.
9. Cancellation and Change Policy: A Client may request a change or cancellation to their bookings at any time. All such requests must be submitted to the Travel Agency in writing. The official date of cancellation or change will be the date the written request is received by the Travel Agency, regardless of the time it was sent or the time it is processed.
10. Client Responsibilities: The Client agrees to assume full responsibility for the following:
Timely Communication: Maintaining timely and open communication with the Travel Agency through agreed-upon channels like phone calls, emails, and chats.
Providing Accurate Information: Ensuring all personal and travel information provided to the Travel Agency is accurate and complete, including full legal names, dates of birth, passport information, and contact details for all members of the travel party.
Essential Documentation: Acquiring and ensuring the validity of all necessary travel documentation, supplies, and materials, including but not limited to passports, visas, vaccination records, and any required health forms. For minors traveling with only one parent or guardian, securing a consent form may be required.
Submitting Payments: Providing payment details and signed authorization forms within the specified deadlines to avoid automatic cancellation by suppliers.
Reviewing Travel Documents: Thoroughly reviewing all travel documents, invoices, and notices provided by the Travel Agency and the Suppliers for accuracy. The Client must notify the Travel Agency immediately of any discrepancies.
Change and Cancellation Notices: Notifying the Travel Agency in writing of any required changes or cancellations to the booking.
Personal Check-ins: Personally checking in to all flights, hotels, and cruise lines as required by the Supplier or identified provider.
Adhering to Supplier Rules: Complying with all rules, policies, and regulations of the Suppliers, including but not limited to, baggage restrictions, check-in procedures, and codes of conduct.
This list is non-exhaustive and may vary based on the specific type of travel and Suppliers used for the booking. The Client's failure to adhere to these responsibilities may result in loss of services, financial penalties, or denial of travel.
11. Privacy Policy: Your privacy is important to us. This policy outlines how Key to Fun Vacations LLC ("the Agency," "we," "us") collects, uses, and protects your personal information.
Information We Collect
We collect personal information that is necessary to provide you with the travel products and services you request. We collect this information when you:
Submit a form on our website or a partner's website.
Subscribe to our newsletter.
Communicate with us via email, phone, or other channels.
The personal information we collect includes, but is not limited to:
Contact Information: Full legal names, home addresses, email addresses, and phone numbers.
Travel-Related Information: Passport numbers, known traveler numbers, dates of birth, and other details required for travel bookings.
Financial Information: Credit card numbers and billing information.
How We Use and Store Your Information
We use your personal information to fulfill your travel requests and provide you with excellent service.
Booking and Communication: We enter your information into our Customer Relationship Management (CRM) system and directly into suppliers' websites to make and manage your bookings. This includes sharing your information as necessary with our host agency (WorldVia Travel Network), airlines, cruise lines, hotels, car rental companies, and other suppliers or providers for your requested services.
Payment Processing: We do not permanently store your credit card numbers. Your financial information is collected and processed only via secure, PCI-compliant methods to authorize payments directly to the suppliers.
Third-Party Services: We use third-party services to assist with our operations. For example, we use services like Calendly for scheduling and Travefy for creating and sharing itineraries. Please refer to their respective privacy policies for details on how they handle your information.
Marketing and Communications
We may share your contact information with our partners to assist with marketing our products and services. We may also use your information to send you promotional emails. You have the right to unsubscribe from our commercial marketing emails at any time by clicking the "unsubscribe" link at the bottom of any of our marketing emails. However, we reserve the right to send you essential transactional emails related to your bookings, such as confirmations, payment reminders, and travel updates.
Information Sharing and Transfer
We do not sell or lease your personal information to third parties. Your information may be shared in the following circumstances:
Business Transfer: In the event that Key to Fun Vacations LLC or its assets are acquired by another entity, your information may be transferred to the new owner. Similarly, in the case of a bankruptcy or reorganization, your information may be considered an asset and may be sold or transferred.
Legal Obligation: We may share your information if required by law or to protect and defend our rights and property.
Contact Us
If you have any questions or concerns about this privacy policy or your personal information, please contact us in writing at:
Key to Fun Vacations LLC 8958 W State Rd. 84 #188 Davie, FL 33324
You can review our full privacy policy at: https://keytofunvacations.com/privacy-policy
12. Entire Agreement: This Agreement, including all documents referred to herein such as the travel itinerary, signed authorizations, and any waivers, constitutes the entire agreement between the Travel Agency and the Client. It supersedes any prior agreements, representations, or understandings, whether oral or written, regarding the subject matter of this Agreement. It is the sole and exclusive responsibility of the Client to share and ensure all members of their travel party are aware of and agree to the terms and conditions of this Agreement.
13. Electronic Signature: The Travel Agency and Client agree that this Agreement may be electronically signed. The parties agree that electronic signatures, including those provided by clicking "I Agree" or a similar button, shall be treated as handwritten signatures for the purposes of validity, enforceability, and admissibility.
By providing your electronic signature below and submitting this form, the Client agrees to all the terms and conditions outlined in this Agreement. The Client acknowledges that this constitutes a legally binding agreement.
14. Governing Law: This Agreement is governed by and will be construed in accordance with the laws of the state of Florida. If any provision of this Agreement is found to be invalid or unenforceable for any reason, the remaining terms will not be affected and will remain valid and fully enforceable.
15. The terms and conditions for this Agreement were last updated on September 22, 2025.