These Terms and Conditions (“Terms”) outline the relationship between Key to Fun Vacations LLC (“Key to Fun Vacations,” “Travel Agency,” “Agency,” or “we/us/our”) and you, the Client (“Client,” “traveler,” or “you/your”). By authorizing payment for any travel services arranged through the Agency, you acknowledge and agree to be bound by these Terms, which govern all aspects of your travel planning and bookings with the Agency.
Key to Fun Vacations LLC is an Independent Agent of WorldVia Travel Network (Fla. Seller of Travel Reg. No. ST36257) and operates under the host agency’s Seller of Travel licenses as required by law. Key to Fun Vacations LLC is registered as an independent sales agent with the State of Florida as a Seller of Travel Registration NO. TI107376.
These Terms apply to all components of your trip, including but not limited to transportation, lodging, excursions, and other travel services, whether booked together, on separate dates, or through different Suppliers. By engaging our services, you affirm that you are at least 18 years of age and have the legal capacity to enter into this relationship. You hereby agree to these Terms on behalf of yourself and all members of your travel party ("travelers," "traveling party," "guests" and/or "each traveler"). You represent and warrant that you are legally authorized to act on their behalf, that you informed them of these terms, and that you have obtained all required consents.
1. Scope of Services
The Travel Agency specializes in researching, recommending, and booking travel arrangements with verified Suppliers on the Client’s behalf. Services include:
Making Bookings: Securing reservations for hotels, tours, transportation, cruises, and other travel components through verified Suppliers.
Payment Processing: Applying payments on the Client’s behalf to Suppliers as authorized.
Price Monitoring: Monitoring prices of booked travel components.
Travel Planning: Providing destination‑specific guides, recommendations, customized itineraries via a digital app, and recommended packing lists.
Timely Communication: Sending reminders of important deadlines.
The Travel Agency does not provide the following services:
Flight‑only bookings.
Booking trip components not offered by a verified Supplier.
Application for travel documentation (e.g., passports or visas).
Checking in to flights, hotels, cruises, or other destinations on the Client’s behalf.
Legal documentation assistance.
Interpretation or explanation of travel insurance policies.
Any actions that are restricted by law or require the client to perform personally.
2. Agent for Suppliers
Key to Fun Vacations LLC (“Agency”) acts solely as a sales agent for any airline, hotel, car‑rental company, tour operator, cruise line, or other service provider (“Supplier[s]”) named in the Client’s itinerary or confirmation. The Agency shall not be responsible for any breach of contract, failure to comply with applicable laws (including, but not limited to, the Americans with Disabilities Act), or any intentional or negligent actions or omissions of such Suppliers that result in loss, damage, delay, inconvenience, or injury to the Client or members of the Client’s travel party. The Agency will notify the Client of any Suppliers used before a booking is finalized.
The Agency exercises care in selecting reputable Suppliers; however, it cannot guarantee their performance. The Agency is not responsible for acts or omissions of Suppliers, their failure to adhere to schedules or provide services, their refusal to issue refunds, their financial default, or their failure to honor future trip credits. The Agency has no special knowledge of the financial condition of Suppliers and assumes no liability if a Supplier elects to issue a future travel credit instead of a cash refund.
It is the Client’s responsibility to review and accept the Suppliers’ terms and conditions prior to approving any quotes or proposals and before a booking is made. The Client’s approval of Supplier terms and conditions constitutes acceptance on behalf of all members of the Client’s travel party for whom bookings are made.
The Client further acknowledges that the Agency does not act as the Merchant of Record for any Supplier, including airlines.
3. Accuracy and Disclaimers
Quoted Prices and Availability
Quoted prices and availability are subject to change and cannot be guaranteed. No quote is considered final until the Agency has received written confirmation from the Supplier(s) and full payment has been processed and accepted by the Supplier(s).
Special Requests
The Agency will note special requests (such as bed configurations, adjoining rooms, dietary needs, or accessibility accommodations) on the Client’s booking. However, such requests are not guaranteed and remain at the sole discretion of the Supplier, subject to availability at the time of service or check‑in.
Client Responsibilities
The Client is responsible for carefully reviewing all booking confirmations and itineraries provided by the Agency and notifying the Agency of any discrepancies immediately. The Client is also responsible for reconfirming all flight times, departure dates, and other key travel details directly with the Supplier(s) at least 24–72 hours prior to departure.
Supplier Changes
The Agency is not responsible for any changes made by the Supplier after a booking has been confirmed. The Agency will make reasonable efforts to notify the Client of such changes and may provide the official website and/or contact information of the Supplier upon request.
4. Release of Liability and Assumption of Risk
Force Majeure
The Agency acts solely as an intermediary and shall not be liable for any loss, damage, delay, or failure to perform caused by a Force Majeure event. “Force Majeure” includes, but is not limited to, acts of God, war, terrorism, civil unrest, labor strikes, mechanical or construction failures, pandemics, natural disasters, or any other event beyond the Agency’s reasonable control.
No Special Knowledge
The Agency has no special knowledge of dangers during travel or at specific destinations, including health risks, safety conditions, or travel restrictions.
Assumption of Risk
The Client understands and voluntarily assumes all risks, both known and unknown, associated with travel and related activities. For information concerning possible dangers, health conditions, and travel restrictions, the Client is advised to consult official government and health authority resources, including the U.S. Department of State (www.travel.state.gov) and the Centers for Disease Control and Prevention (www.cdc.gov/travel). The Client’s decision to travel is made with full knowledge of current travel recommendations, advisories, and restrictions, including risks of physical harm and communicable diseases.
Release and Limitation of Liability
THE CLIENT HEREBY EXPRESSLY ASSUMES ALL SUCH RISKS AND DANGERS AND EXPRESSLY AGREES TO FOREVER RELEASE, DISCHARGE, COVENANT NOT TO SUE, AND HOLD HARMLESS THE AGENCY, TOGETHER WITH ITS AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, ASSOCIATES, AFFILIATED COMPANIES, GUIDES, GROUP LEADERS, AND SUBCONTRACTORS, FROM ANY AND ALL LIABILITY, ACTIONS, CAUSES OF ACTION, SUITS, CLAIMS, AND DEMANDS OF ANY KIND OR NATURE WHATSOEVER, WHETHER NOW EXISTING OR ARISING IN THE FUTURE, OUT OF OR IN CONNECTION WITH THESE RISKS AND DANGERS.
To the fullest extent permitted by law, the Agency’s liability shall be limited to the amount of fees paid directly to the Agency for its services. The Agency shall not be liable for any indirect, incidental, consequential, or punitive damages, including but not limited to loss of enjoyment, emotional distress, lost profits, or additional expenses incurred as a result of Supplier actions, delays, cancellations, or failures.
5. Insurance
Assumption of Risk Without Coverage
By embarking upon travel, the Client voluntarily assumes all risks involved in such travel, whether expected or unexpected. These risks include, but are not limited to, financial defaults of Suppliers, travel industry bankruptcies, natural disasters, health emergencies, and other disruptions beyond the Agency’s control. The Client is strongly advised to obtain appropriate travel insurance coverage against these risks.
Agency’s Role
The Agency is not an insurance provider and does not provide financial, legal, or policy interpretation services. The Agency’s role is limited to facilitating access to information made available directly by licensed travel insurance providers. This may include providing insurance quotes, submitting payment information to the insurer when separately authorized by the Client, or directing the Client to the insurer’s resources to complete their own purchase. The Agency does not explain, interpret, or guarantee any insurance policy terms.
Travel Insurance vs. Supplier Trip Protection
The Client acknowledges that travel insurance policies offered by licensed insurers may provide broader or different coverage than trip protection plans offered directly by Suppliers (such as cruise lines, airlines, or tour operators). Supplier trip protection plans are not the same as travel insurance and may have more limited benefits or exclusions. It is the Client’s responsibility to review and understand the differences before making a purchase decision.
Insurance Election and Liability
The Client agrees to hold the Agency harmless for their election not to purchase travel insurance or for any denial of a claim by a travel insurer. Clients who decline travel insurance acknowledge and assume all associated risks, including the potential for loss of payments or non‑refundable costs. Such Clients may be required to sign a separate Travel Insurance Waiver to finalize their booking, thereby confirming their decision to proceed without coverage and releasing the Agency from any liability related to such decision.
6. Travel Documentation and Entry/Exit Requirements
The Client assumes full and complete responsibility for checking and verifying all necessary travel documentation, including but not limited to passports, visas, vaccination records, and any other entry/exit requirements for each destination and connecting points. This responsibility also includes obtaining and providing all required documentation in a timely manner, prior to departure, and by any deadlines established by Suppliers if such documentation is needed to finalize travel arrangements.
The Agency may provide general guidance and recommendations for informational purposes only. However, the Client is ultimately responsible for ensuring they meet all official and up‑to‑date requirements for their travel. For example, many countries require a traveler’s passport to be valid for at least six months after the date of entry; some countries impose restrictions on persons with criminal convictions; and minors traveling without both parents’ consent may face additional documentation requirements. The Agency is not liable for any issues arising from the Client’s failure to meet these requirements.
For the most current requirements, travelers are strongly encouraged to consult the official resources of their destination country, including embassies, consulates, government websites, and official tourism offices. U.S. travelers have additional resources available through:
The U.S. Department of State travel website: www.travel.state.gov
The U.S. Department of Transportation (DOT)
The U.S. Transportation Security Administration (TSA)
7. Fees and Pricing
Service Fees
The Agency does not charge service or booking fees. All invoices provided will reflect the pricing of the Supplier(s). However, the Client acknowledges that Suppliers may impose their own cancellation, change, or rebooking fees, which are separate from any fees charged by the Agency.
Supplier Pricing and Contracts
The Client acknowledges that travel arrangements, including but not limited to airline and cruise components, are subject to supplemental price increases imposed by the Supplier and/or government, even after a booking is confirmed. The Client consents to any such price increases and authorizes their credit card to be charged accordingly. Suppliers maintain their own contracts covering cancellation penalties and other terms and conditions, and the Client may be bound by those contracts regardless of whether they receive notice of the terms.
Price Reductions After Booking
If a Supplier reduces the price of a trip after booking, the Agency will make reasonable efforts to assist the Client with rebooking if permitted by the Supplier. A rebooking fee may apply. The Agency does not guarantee any refunds, credits, or successful rebooking in such circumstances.
Group Payments
Pricing for components may be reflected as a total amount for all travelers or individually. In instances where a Supplier groups travel parties together (e.g., transfers or excursions), any Client who has signed the Travel Services Agreement may provide payment information for the group booking. The designated Main Contact serves as the liaison and coordinator, responsible for ensuring that financial arrangements among the group are properly organized and communicated, but is not automatically the payer for the entire group.
Currency and Financial Institution Fees
The Client acknowledges that currency exchange rates may vary, potentially affecting the final cost of a booking upon payment. The Agency bears no responsibility for surcharges or foreign transaction fees imposed by the Client’s financial institution.
8. Payment
Documentation and Authorization
New Clients must submit all required booking documentation and a signed Credit Card Authorization Form at least 30 days prior to their travel start date. The Credit Card Authorization Form serves as the Client’s written instruction and consent for the Agency to submit payment on their behalf to the specified Supplier(s). After receiving the necessary documentation and confirming availability, the Agency will submit the authorized payment details directly to the Supplier(s).
Payment Processing
The Agency does not hold Client funds. All payments are made directly to Suppliers as authorized by the Client. If multiple Suppliers are used, the Client’s credit card may be charged in separate transactions, but the total will not exceed the amount authorized. If the price of a component increases, the Client must submit a new Credit Card Authorization Form reflecting the updated amount. A single Credit Card Authorization Form may be used for multiple bookings, provided the total authorized amount and its intended purposes are clearly stated.
Cardholder Requirement
The credit card holder used for booking must be both:
A member of the travel party, and
A Client who has accepted and is bound by these Terms & Conditions.
Deadlines and Penalties
The Client is responsible for providing payment information by the final payment date noted in the Supplier’s invoices. Failure to meet these deadlines will result in automatic cancellation of the booking by the Supplier, with the Client subject to all applicable cancellation penalties, including possible forfeiture of payments already made. The Agency will notify the Client of payment deadlines, but it remains the Client’s sole responsibility to provide payment information by the stated deadline. The Client may elect to make additional or early payments toward a balance when permitted by the Supplier(s), but a new Credit Card Authorization Form must be submitted for each payment.
Supplier Performance and Remedies
The Agency acts solely as an intermediary between the Client and the Supplier(s). If a Supplier fails to provide the services agreed upon, the Client’s sole remedy lies directly with the Supplier. The Client agrees not to initiate a chargeback against the Agency for any dispute with a Supplier or for services not rendered by a Supplier.
9. Group Bookings
For the purpose of these Terms and Conditions, a group booking is defined as more than one travel party or household traveling together, for which a single contact person (“Main Contact”) is designated to manage the reservation. To facilitate efficient group travel arrangements, the Agency requires a designated Main Contact for all group bookings, whether for a portion of the trip (e.g., transfers or excursions) or its entirety. The Main Contact must be a paying member of the travel party and agrees to the following provisions in addition to the standard Client Responsibilities:
Primary Point of Contact: The Main Contact will serve as the sole primary point of communication for the Agency regarding all aspects of the group booking, including itinerary changes, payment schedules, and other relevant matters. The Agency is not obligated to communicate with other members of the group individually.
Information Provider: The Main Contact is responsible for providing accurate and complete information about the entire group as required by Suppliers, including the number of travelers, specific requirements, and any special requests.
Financial Coordination: The Main Contact is responsible for coordinating how shared financial obligations are managed within the group. While any Client who is bound by these Terms & Conditions may provide payment information for group bookings, the Main Contact ensures proper organization and communication of those payments. The Main Contact is not automatically liable for the entire group’s costs.
Change and Cancellation Notices: The Main Contact is responsible for notifying the Agency in writing of any changes or cancellations for the group booking.
Compliance: Failure by the Main Contact to comply with these guidelines may result in delays, additional fees, or cancellation of the entire group booking.
10. Cancellation and Change Policy
Written Requests and Formal Authorization
A Client may request a change or cancellation to their bookings at any time. All such requests must be submitted to the Agency in writing, and the Agency may require completion of a formal cancellation form to authorize the request. The official date of cancellation or change will be the date the written request (and, if applicable, the completed form) is received by the Agency, regardless of the time it was sent or the time it is processed.
Processing Timeline
The Agency will process cancellation and change requests during its regular operating hours. Requests received outside of operating hours, on weekends, holidays, or while the Agency is unavailable (including vacation periods) will be processed as soon as reasonably possible once operations resume. The Agency will make every effort to submit cancellation requests to the Supplier(s) promptly, but cannot guarantee that requests will be processed on the same day they are received.
Supplier Fees and Penalties
All cancellations and changes are subject to the policies of the individual Supplier(s) (e.g., airlines, hotels, cruise lines, tour operators). The Client is solely responsible for any cancellation fees, penalties, or non‑refundable payments imposed by the Supplier(s). The Agency bears no responsibility for such fees or financial penalties.
Agency’s Role
The Agency will assist the Client in submitting cancellation or change requests to the Supplier(s). However, the Agency cannot guarantee a refund, credit, or successful rebooking. Any refunds or credits are subject to the Supplier’s terms and conditions and may take several weeks or months to process.
Non‑Refundable Payments
The Client understands that many travel components — including flights, certain tours, or non‑refundable hotel rates — may not be eligible for a refund regardless of when the cancellation is made.
Confirmation of Cancellation
The Client will receive written confirmation from the Agency once the cancellation or change request has been submitted to the Supplier(s). The Client is advised to retain this confirmation for their records.
11. Client Responsibilities
The Client agrees to assume full responsibility for the following obligations:
Timely Communication: Maintaining prompt and open communication with the Agency through agreed‑upon channels such as phone calls, emails, or chats.
Providing Accurate Information: Ensuring all personal and travel information provided to the Agency is accurate and complete, including full legal names, dates of birth, passport details, and contact information for all members of the travel party.
Essential Documentation: Acquiring and ensuring the validity of all required travel documentation, supplies, and materials, including but not limited to passports, visas, vaccination records, and health forms. For minors traveling with only one parent or guardian, securing a consent form may be required.
Submitting Payments: Providing payment details and signed authorization forms within the specified deadlines to avoid automatic cancellation by Suppliers.
Reviewing Travel Documents: Carefully reviewing all travel documents, invoices, and notices provided by the Agency and Suppliers for accuracy, and promptly notifying the Agency of any discrepancies.
Change and Cancellation Notices: Submitting written notice to the Agency for any requested changes or cancellations to a booking.
Personal Check‑ins: Personally completing all required check‑ins with airlines, hotels, cruise lines, or other Suppliers.
Adhering to Supplier Rules: Complying with all rules, policies, and regulations of Suppliers, including but not limited to baggage restrictions, check‑in procedures, and codes of conduct.
This list is non‑exhaustive and may vary depending on the type of travel and the Suppliers involved. Failure to adhere to these responsibilities may result in loss of services, financial penalties, or denial of travel.
12. Privacy Policy
Your privacy is important to us. This policy outlines how Key to Fun Vacations LLC (“Agency,” “we,” “us”) collects, uses, and protects your personal information.
Information We Collect
We collect personal information necessary to provide the travel products and services you request. This information may be collected when you:
Submit a form on our website or a partner’s website
Subscribe to our newsletter
Communicate with us via email, phone, or other channels
The personal information we collect includes, but is not limited to:
Contact Information: Full legal names, home addresses, email addresses, and phone numbers
Travel‑Related Information: Passport numbers, known traveler numbers, dates of birth, and other details required for travel bookings
Financial Information: Credit card numbers and billing information
How We Use and Store Your Information
We use your personal information to fulfill your travel requests and provide you with excellent service.
Booking and Communication: Your information is entered into our Customer Relationship Management (CRM) system and directly into Supplier websites to make and manage bookings. This includes sharing information as necessary with our host agency (WorldVia Travel Network), airlines, cruise lines, hotels, car rental companies, and other Suppliers or providers for your requested services.
Payment Processing: We do not permanently store credit card numbers. Financial information is collected and processed only via secure, PCI‑compliant methods to authorize payments directly to Suppliers.
Third‑Party Services: We use third‑party services to assist with operations (e.g., Calendly for scheduling, Travefy for itineraries). Please refer to their respective privacy policies for details on how they handle your information.
Marketing and Communications
We may share your contact information with partners to assist with marketing our products and services. We may also use your information to send promotional emails. You may unsubscribe from commercial marketing emails at any time by clicking the “unsubscribe” link at the bottom of any marketing email. However, we reserve the right to send essential transactional emails related to your bookings, such as confirmations, payment reminders, and travel updates.
Information Sharing and Transfer
We do not sell or lease your personal information to third parties. Your information may be shared in the following circumstances:
Business Transfer: In the event that Key to Fun Vacations LLC or its assets are acquired by another entity, your information may be transferred to the new owner. In the case of bankruptcy or reorganization, your information may be considered an asset and may be sold or transferred.
Legal Obligation: We may share your information if required by law or to protect and defend our rights and property.
Contact Us
If you have any questions or concerns about this Privacy Policy or your personal information, please contact us in writing at:
Key to Fun Vacations LLC
8958 W State Rd. 84 #188
Davie, FL 33324
You can review our full Privacy Policy at: https://keytofunvacations.com/privacy-policy
12. Entire Terms and Conditions
These Terms and Conditions, together with all documents referenced herein such as the travel itinerary, signed authorizations, and any waivers, constitute the entire understanding between the Agency and the Client. They supersede any prior agreements, representations, or understandings, whether oral or written, regarding the subject matter of these Terms. It is the sole and exclusive responsibility of the Client to ensure that all members of their travel party are aware of and agree to these Terms and Conditions.
13. Electronic Acceptance
The Agency and the Client agree that these Terms and Conditions may be accepted electronically. Electronic acknowledgments, including those provided by clicking “I Agree” or a similar button, shall be treated as handwritten signatures for purposes of validity, enforceability, and admissibility.
By providing electronic acceptance and submitting the Travel Services Agreement form, the Client confirms agreement to all Terms and Conditions and acknowledges that such acceptance constitutes a legally binding commitment.
14. Governing Law and Dispute Resolution
These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of Florida. If any provision is found to be invalid or unenforceable for any reason, the remaining provisions shall remain valid and fully enforceable.
In the event of any dispute, claim, or controversy arising out of or relating to these Terms, the parties agree first to attempt resolution through good‑faith negotiation. If the matter cannot be resolved informally, the parties agree to submit the dispute to mediation, and, if necessary, binding arbitration in the State of Florida. Judgment upon the arbitration award may be entered in any court of competent jurisdiction.
15. Amendments and Revisions
These Terms and Conditions were last updated on January 19, 2026.
The Agency reserves the right to amend or update these Terms and Conditions at any time. Any revisions will become effective immediately upon publication and will apply to all Clients, including those with existing bookings. Continued use of the Agency’s services after such updates constitutes acceptance of the revised Terms and Conditions.
The Client may always review the most current version of the Terms and Conditions online at: https://keytofunvacations.com/terms-and-conditions. The Agency encourages all Clients to consult the online version regularly to remain informed of any updates.